Q. Who is an OTF member?
A. You are an OTF member if you are a dues-paying member in any of these membership categories; teacher, educational assistant or early childhood educator; in one of OTF's four Affiliates: AEFO, ETFO, OECTA and OSSTF.
Q. How does registration work?
A. Once you have completed your registration form and clicked the submit button, you will be prompted for payment online. If you are interrupted before the payment is complete, then your data will not be saved and you will have to re-submit your registration information. If payment is complete, you will be directed to a confirmation page, itemizing your selections and purchase. A confirmation email is also sent to you after the payment is processed. Registration is not complete until payment is confirmed. Kindly check your junk mail for email confirmations.
Q. Will I get a receipt when I register?
A. Yes, a receipt will be emailed to you after your registration is complete. Registration is not complete until payment is processed. Remember to check your junk mail for the receipt.
Q. I didn’t see my Affiliate listed when I attempted to register. What does this mean?
A. If your Affiliate is not listed, then the maximum number of registrants for your Affiliate has been reached. Please send us an email if you wish your name added to the waiting list. You will be
contacted only if space becomes available which can sometimes be as late as one week before the conference date.
Q. Is this conference offered in both English and French?
A. Due to the nature of this conference, presentations will be offered only in English.
Q. Can I register for only one or two days of the conference?
A. No. Participation is expected for all three days of the conference. Please do not register if you are unable to commit to the full three days.
Q. What does my registration include?
A. Your $50 registration includes
- three-day conference registration, including all plenary and workshop sessions;
- on-site meals: Wednesday pm break; Thursday breakfast, lunch, and breaks; Friday breakfast, lunch, and am break. A per diem of $40 is offered for assisting with the cost of dinner on Wednesday and Thursday evenings. Meal receipts must be submitted;
- two nights of single occupancy accommodation for registrants who require it; and
- a travel subsidy to offset the costs of transportation according (see below for further details).
Note: Your $50 registration fee includes HST and will be refunded after successful completion of the conference.
Q. How does the travel subsidy work?
A. The travel subsidy will be allocated to successful attendees based on the matrix below. The matrix is based on the one-way distance between the venue and your home. It is not based on the number of kilometres travelled over the course of the conference. For example, if your address is 61 km from the address of the venue, you fall in the 0 -100 km category and will receive $50 to help offset your travel costs. If you live 289 km from the venue, then you will receive $100. Amounts will be distributed as follows:
- 0 - 100 km = $50
- 101 - 200 km = $75
- 201 - 300 km = $100
- 301 - 400 km = $150
- over 400 km = half the cost of the most direct, economical method of travel or $150, whichever is greater. Original receipts must be provided for travel by any means other than car.
Expense forms will be provided at the conference for submission of meal receipts and requesting the travel subsidy.
Q. How will I be reimbursed?
A. An expense form will be provided to you at the conference. You will be able to complete and submit it, along with any original receipts, on the final day of the conference. Expense forms may only be submitted by individuals who complete all three days of the program. The onus is on the participant to submit an expense claim in order to be reimbursed.
Q. Is there a cancellation policy?
A. Yes. The registration fee, minus a $10 procession fee, will be reimbursed for cancellations more than one month before the conference date. There are no refunds for cancellations less than one month before the conference date. Participants are responsible for the cost of the room in the event of a "no-show" or failing to cancel within 48 hours of
Q. Can I pay by cash or cheque?
A. No. All registrations must go through our online registration system which requires payment by credit card. Visa, Mastercard and Amex are accepted.
Q. What do the accommodations look like?
A. Amenities include
- a single room suite with one king-sized bed plus a queen-sized pullout in the living room;
- complimentary WiFi;
- 32" flat panel televisions; and
- onsite spa, fitness centre, pool.
Participants who require accommodations will have a own private room. Sharing is not required. If, however, your partner is also attending and you would prefer to share, contact us
. More information is also available on the Venue
Q. What about previous night accommodations?
A. You must pay for previous night accommodations yourself. This can be done during registration by indicating that you require an additional night at your own cost in the Notes field on the registration form. If you have already registered and would like to add a previous night, please contact us. We recommend you arrange for previous night accommodation well in advance of the conference, as space cannot be guaranteed.
Participants traveling extraordinary distances from their home address are asked to contact OTF by email at firstname.lastname@example.org prior to the conference to determine if they qualify for OTF-funded previous night accommodation. Marnie Daly, Programs Manager, will contact you regarding this request.
Q. Is there internet service included in my room?
A. Internet service is complimentary in your hotel room.
Q. How do I get there?
A. More information, including a map, is available
on the Venue
Q. What should I bring?
Still have questions? Please email us.
A. Please bring
1. laptop and/or Chromebook and/or tablet;
2. power supplies for your devices that you bring; and
3. headset, if possible - headsets for smart phones work well because they also have a microphone.
Make sure your devices are fully charged at the beginning of each day.