A while back, we introduced a field type in Event Wizard® that allowed your registrants to upload files/photos as a part of their registration. Although it has proven to be a very useful tool for many of our users, it still felt like it was missing a few things, especially when it came to reporting. So, we decided it was time to do something about it:
1. Highlighted/Disabled Files Icon
Looking under the Tools column on the report pages, you’ll notice a little pink “Files” icon. When clicked, this brings you to a page where you can view all the uploaded files from a specific registrant. The problem was that until now, it appeared active for all registrants, regardless of whether or not they had uploaded any files. Now, we’ve remedied this by only enabling for registrants who have uploaded a file, (otherwise it is greyed out).
This way you can quickly scan through to see who has uploaded something and who hasn’t, without the need to drill down on each registration. That said, if you want to view a registrant’s upload(s), you can still click the icon and drill down to the details. Cool!
2. Search/Filter Functionality
Much like the new search function included in our latest additions to the My Files page, the View Uploads report got the same treatment. This new search function allows you to filter through your registrant uploads and only display the files/registrants that contain a specified criteria. Simply enter your search terms in the box and watch as your list transforms to only display files/registrants that match your terms.
3. Selective/Bulk Download and Delete Tools
Before now, it was a bit of a chore to download or delete registrant-uploaded files, since you could only do so one-by-one. The new selective download and delete tools make this task much simpler. Notice the new checkboxes to the far left of each record – as soon as one or more is selected, you will see the Download Files and Delete Files buttons show up beside the Search box.
Click the Download Files button and you’ll receive a .zip file containing all of the files that you have checked. Click the Delete Files button and, after a confirmation, you’ll remove all the files you have checked. Keep in mind that the delete action is permanent, so be careful!
It’s worth noting that this section also benefits from our latest storage increase, since the space used by your registrant uploads is shared by the files you have uploaded through the My Files page.
We hope you find these new enhancements as useful as we do. For more information on how to use the File Uploader field, check out our dedicated blog post on this. As always, if you have any other questions or concerns, feel free to contact us.
One of the biggest changes to Event Wizard® that came along with the version 6 launch was the My Files page. In addition to the new look and feel, we also re-created it from the ground up, allowing us to add new features like ‘drag & drop’ functionality and the ability to create folders, (among other things). Now, with the help of feedback from our users, we have developed yet *more* useful features that help you get the most out of this page:
1. File Sorting
The tables in Event Wizard® allow you to sort the data how you like it, whether it be by First Name, Last Name, Email, etc. However, on the My Files page this was not an option … until now! When you first come into the My Files page, your files will be sorted by date created, (with the newest at the top) but simply click on one of the column headings to sort by that column, then click it again to reverse the order – easy!
2. Search/Filter Capabilities
Looking for a specific file, or maybe a certain type of file? No problem – use our new Search/Filter box to find what you’re looking for quickly and easily. Click in the box and start typing; you’ll see your file list transform real-time as it filters out all the files and folders that don’t match your search terms.
NOTE: Keep in mind that this will not find files that are tucked away in folders – in this case, you would need to open the folder before typing in your filter.
3. Additional 500MB of Storage Space
Let’s face it, 100MB isn’t a lot of space, especially if you have a lot of events on the go. Not to mention, this also includes any files uploaded by your registrants. So, we decided to give you a bit more, (500MB more, to be exact) to give you a total of 600MB storage space!
We are always looking for ways to improve Event Wizard® and these new features are just a few small examples of this. As always, if you have any feature requests, likes/dislikes about Event Wizard®, or just want to tell us how great we are doing, check out our Event Wizard® Feedback form. Also, for more information on the My Files page and how to use it, check out our original My Files blog post.
Let’s cover some basic points before we get into how you upload and access files within your Event Wizard® account.
- All of the files you upload to Event Wizard are contained in your My Files section
- These files can be accessed from any event you’ve created
- You have 600MB of space in your file bank
- Allowed file types include .jpg, .jpeg, .gif, .png, .bmp, .pdf, .doc, .docx, .rtf, .xls, .xlsx, .ppt, .pptx, .ics, .swf, .svg, .woff, .docm
For the purpose of this post let’s say you had a .pdf you wanted accessible on your registration site for download, even though the process for uploading your files will be the same for any allowable file type. The first thing you’ll do is go to the My Files section of your account and click Upload.
Search for the .pdf on your local hard drive and upload. Once the file is uploaded it is now permanently stored within your My Files until you delete it.
NOTE: You can also drag and drop files from your computer into your browser window to upload them. Drag and drop is supported by all modern web browsers, (sorry Internet Explorer 8 users!) and can be used in the same way you would drag and drop files from folder to folder on your computer.
To access your newly uploaded .pdf you have two options:
Option 1 – Your .pdf will be at the top of your My Files list, this is the case for any new file you add. When you click on the name of the file it will open in a browser tab.
Copy and paste the URL of the file when it opens and navigate into the events task list that you’re working on. Choose the area you would like the agenda to be available in, for instance the top of the registration form. Once you’ve opened the registration page editor you can simply paste the URL into the editor or hyperlink an image or text.
Click OK and be sure to save the changes when you’re done.
Option 2 – For this method you do not have to copy and paste the files URL after uploading it. Simply navigate to the registration pages editor and highlight the text or image as you did above, except this time when you click the hyperlink icon and the box appears, you will choose ‘Browse Server’. This will open your My Files bank so you can choose from any file you’ve uploaded.
Click OK, save the changes are you’re done! This same method should be used when accessing any photos or logos, except you will click the picture icon in the editor instead of the hyperlink icon.
Use the My Files section in your account to store any file types you may want to embed or link to from your registration site.
If you have any questions, let us know or post to the comments.
Let’s face it, building a fantastic registration form is not quite enough. Yes, it collects all of the information you require, creates a seamless registration experience for your users and carries over your brand standards perfectly, but if nobody knows about it they won’t register. You hear it all the time – offer early bird rates, create a contest, provide value and incentives to register. That’s fine, those tactics might work when people already know about your event but they do a poor job at making people aware of your event.
Just like your regular marketing strategy should include social media, so should your event marketing strategy. If it doesn’t don’t worry, we’ll assist you with the actual execution with our built in social media promotion tools.
There are two ways for your event to be promoted in Event Wizard®. The first is from the edit menu of your event, which is usually where users will post to various social platforms when an event is first made live.
The second is from the registration form itself using the original event registration social media bar located at the bottom of every registration form. The options in this bar can be turned off if you’d prefer, but that’s like having a party and locking the front door. That said, maybe you have an internal event and you don’t want it promoted, then the option is there.
This is where registrants can help promote your event through their social platforms. Ensure you’ve filled out your page titles and event properties as much as possible. You’ll save your users from posting just links and you’ll have more control over what’s posted.
Lastly, follow @Event_Wizard and we’ll retweet your event tweets whenever we see them. Now go promote that event!
As part of our ongoing effort to provide you with the most comprehensive event registration software available, we are pleased to announce three new tools in Event Wizard® 5.0 to help you promote your events. These are:
- Register Button Factory
- Send to Twitter
- Share on Facebook
These new tools can be found in your events task list under a new section called Promote Your Event & Manage Your Attendees.
The ability to share to your social networks is quite common and so we won’t cover how to do that here. Let’s cover the Register Button Factory – it has been created to give you a quick and easy way of creating custom ‘register now’ buttons for your events marketing materials.
Here’s how it works. First, click the Register Button Factory icon in your promote section. Follow steps 1 and 2 to design your button just the way you want it. As you are designing your button you will see your creation take shape on the right hand side.
After completing these steps you can then indicate where you want the button to take someone when it’s clicked. By default the button will direct to your events URL (www.event-wizard.com/events/_____/), but if you’d like you can also enter a custom URL destination. You can also create a button in any language you want and if you have created registration forms in alternate languages, you can create a button for each.
Once complete, click Get Button Code then copy and paste that code to any of the previously mentioned email campaigns, websites, etc.
It’s important to remember the Register Button Factory will not save your button creation, so make sure if you are leaving the page to save your code to notepad, WORD etc.