Tagged: capacities

Remaining Capacity Merge Tag

May 29, 2012    By: Mark Turner

The merge tag feature within Event Wizard® is very popular, especially in confirmation emails. It’s not too often the tags are extended beyond the emails though. Until now.

You may have noticed we quietly pushed an update to your merge tag dropdown that now allows you to display the remaining form capacity on any of your event web pages. By displaying the remaining spots for registration you are sure to quickly increase your form conversions rates as registrants see the spots dwindle away.

Adding this merge tag is generally the same as adding any other. The only difference is making sure to enter your form capacity into ‘Registration Limit’ or there will be nowhere for the merge tag to pull the remaining capacity from.

Once you have entered your form capacity go to any page you have created on your registration site. Enter the text you would like to appear on the page and click the ‘Insert System Merge Tag’ dropdown list. Near the bottom you will see the Remaining Capacity tag. Choose this and it will embed the merge tag into the editor. Once you are finished click save and the tag will update automatically each time someone registers.


Here’s an example of how the tag could appear on your welcome page.


That’s all you need to know to display your remaining capacity on your registration pages. Create a sense of urgency and watch your registrations soar!

Posted on May 29, 2012 by Mark Turner
Category : Event Wizard® & Event Wizard® Tips
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Using Registration Limits and Capacities

May 3, 2012    By: Mark Turner

If you were to poll the entire Event Wizard® user base on why they originally decided to move to an online registration system, the overwhelming answer would probably be, automation. Freeing yourself of spreadsheets and the manual work that goes along with them is liberating to say the least. But is moving your registration form online all there is to it? It better not be! Take your automation one step further with features like capacities.

Capacities, or limits as some refer to them, allow you to enter a capacity for your registration form or to a certain question on your form. Managing capacities is simple and is done in two areas.

Let’s start with Registration Limit.

Registration Limits refers to the total number of registrations allowed on your form. For example, if you want to put a capacity of 100 on your form, then you would enter 100 in Registration Limit. To do so, head into the ‘Set a registration limit for your event’ section of your edit menu.


After you have entered your Registration Limit it is very important to then fill out your Closed Message.


This is the message that will take the place of your registration form when it reaches capacity. So, be as explicit as possible, maybe something like: Thank you for your interest in our 2012 Super Conference. Unfortunately the conference is sold out but we still have space available for the 2012 Super Duper Conference.

The other place you can use capacities is on a per question basis. Meaning a specific question can have a capacity or limit to the amount of times it may be chosen.

The form fields that can have limits include, radio buttons, checkboxes, dropdown lists and fee items. How do these work? Let’s use a radio button question as an example. This particular question asks if you would like to join the winery tour and only 25 spots are available. So we want to make sure the question is no longer available when 25 people answer ‘Yes’. Make sure to fill out your sold message so registrants know when a choice is no longer available.


When the question has reached capacity the sold out message will appear and the question will no longer be available.


Limits are a powerful but often underused setting on registration forms. Use them for breakout sessions, tours, merchandise and classes. Event Wizard® has many automated features and capacities is just one of them.

Posted on May 3, 2012 by Mark Turner
Category : Event Wizard® & Event Wizard® Tips
Tagged : ,, ,