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FREQUENTLY ASKED QUESTIONS

 
Q. Who is an OTF member?
 
A. An OTF member is an active teacher and a dues-paying member of one of the four Affiliates – AEFO, ETFO, OECTA, OSSTF
 
Q. How does registration work?
 
A. Once you have completed your registration form and clicked the submit button, you will be prompted for payment online. If you are interrupted before the payment is complete then your data will not be saved and you will have to re-submit your registration information.  If payment is complete, you will be directed to a confirmation page itemizing your selections and purchase. A confirmation email is also sent to you after processing payment. Registration is not complete until payment is confirmed. Kindly check your junk mail for email confirmations.
 
Q. I didn’t see my Affiliate listed when I attempted to register.  What does this mean?
 
A. If your Affiliate is not listed, then the maximum number of registrants for your Affiliate has been reached.  Please send us an email to be added to the waiting list. All teachers who have requested to be on the waiting list will be contacted by
August 11, 2017 if there are spaces available.
 
Q. Is this conference offered in both English and French?
 
A. Due to the nature of this conference, presentations will only be offered in English.
 
Q. Can I register for only one or two days of the conference?
 
A. No. Participation is expected for all three days of the conference.  Please do not register if you are unable to commit to the full three days.
 
Q. What does my registration include?
A. Your $50 registration includes:
  • Three-day conference registration, including all plenary and workshop sessions.
  • On-site meals: Wednesday: boxed lunch, p.m. break; Thursday: breakfast, lunch, breaks; Friday: breakfast, lunch, a.m break. A per diem of $40 is offered for assisting with the cost of dinner on Wednesday and Thursday evenings.
  • Two nights of single occupancy accommodation for registrants who require it. 
  • A travel subsidy to offset the costs of transportation according (see below for further details).
  • Note: Your $50 registration fee includes HST and will be refunded after successful completion of the conference.
 
Q. How does the travel subsidy work?
 
A. The travel subsidy will be allocated to successful attendees based on the matrix below.  The matrix is based on the one-way distance between the venue and your home.  It is not based on the number of kilometres travelled over the course of the conference.  For example, if your address shows as being 61km from the address of the venue, you fall in the 0 -100 km category and will receive $50 to help offset your travel costs.  If you live 289 km from the venue, then you will receive $100.00. Amounts will be distributed as follows:
  •     0 - 100km = $50.00
  • 101 - 200km = $75.00
  • 201 - 300km = $100.00
  • 301 - 400km = $150.00
  • Over 400km = half the cost of the most economical method of travel, or $150.00 which ever is greater. Original receipts must be provided for air/train travel.
​Expense forms will be provided at the conference for you to submit your meal receipts and request the travel subsidy.
 
Q. Will I get a receipt?
 
A. Yes, a receipt will be emailed to you after your registration is complete. Registration is not complete until payment is processed. Kindly remember to check your junk mail for the receipt.
 
Q.  Is there a cancellation policy?
 
A. Yes. Cancellations more than one month from the conference date will be reimbursed their registration fee, less a $10 processing fee.   There are no refunds for cancellations less than one month from the conference date.  Participants are responsible for the cost of the room in the event of a "no-show" or failing to cancel within 48 hours of check-in.
 
Q. Can I pay by cash or cheque?
 
A. No.  All registrations must go through our on-line registration system which requires payment by credit card. (VISA, M/C and AMEX accepted)
 
Q. Is there internet service included in my room?
A. Internet service is complimentary in your hotel room, however you will require an Ethernet cable (the blue cable).
 
Q. What should I bring?
 
A. Technology/Devices! see below for further details:
 
Hardware
  1. laptop (Windows or Macintosh)
  2. Notes:
  1. Bring a computer on which you have Administrator rights. Your best bet is your own personal laptop. A Board laptop is often locked so you can’t add software or other updates. (If you don’t have your own laptop, don’t worry! Bring what you can. We’ll make the best of it!)
  2. power supply for that computer. Make sure your computer is FULLY charged at the beginning of each day. Charge it every chance you get.
  1. tablet if you have one (iPad, Android, etc.) and charger
  2. headphones - if you have. Headsets for smart phones are great!
  3. microphone - if you have one (although microphones are built into most laptops now and are in smart phone headsets).
  4. flash drive (memory key) - if you have one, USB keys will not be provided at the conference.
 
Software Readiness
  1. Download and install any software mentioned in the centre descriptions as described in the Minds On Media wiki (not yet available).
  2. Get accounts for services (Google, Twitter, etc.) where suggested on the Minds on Media wiki (not yet available).
 
Still have questions? Please email us.
 

         

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