Q. Who is eligible to register for an OTF Summer Institute?
A. OTF members are eligible to register for any OTF Summer Institute. You are an OTF member if you are a dues-paying member (in any of these membership categories: teacher, Educational Assistant or Early Childhood Educator) of any of OTF's four Affiliates: AEFO, ETFO, OECTA and OSSTF.
Q. How does registration work?
A. Once you have completed your registration form and clicked the submit button, you will be prompted for payment online. If you are interrupted before the payment is complete then your data will not be saved and you will have to re-submit your registration information. If payment is complete, you will be directed to a confirmation page itemizing your selections and purchase. A confirmation email is also sent to you after processing payment. Registration is not complete until payment is confirmed.
Q. What is covered by my $50 registration fee?
A. Your registration, plus a $50 fee, provides you with:
- Workshop registration
Onsite meals: breakfast, lunch and break each day
Evening meals: participants may claim up to $40 per day for evening meal expenses for Days 1 & 2
Two nights of accommodation (if required)
Accommodation the night prior is also provided for those who request it, if required due to driving distance
Travel subsidy based on distance travelled to institute venue (additional details below)
- A multitude of material resources
- NOTE: Your $50 registration fee will be reimbursed upon successful completion of a three-day institute.
Q. Who is eligible for the travel subsidy and how much will it be?
A. The travel subsidy will be allocated to successful attendees based on the matrix below. The matrix is based on the distance between the venue and your home. It is not based on the number of kilometres travelled over the course of the institute. For example, if your address shows as being 61km from the address of the venue, you fall in the 51-100km category and will receive $50 to help offset your travel costs. If you live 289 km from the venue, then you will receive $100.00. Amounts will be distributed as follows:
- 0 - 100km = $50.00
- 101 - 200km = $75.00
- 201 - 300km = $100.00
- 301 - 400km = $150.00
- Over 400km = half the cost of the most economical method of trave or $150.00 which ever is greater. Original receipts must be provide
Expense forms will be provided at the institute for you to submit your meal receipts and request for the travel subsidy.
Q. What is NOT covered by $50 registration fee?
A. Your $50 registration fee does NOT cover:
Q. How will I be reimbursed?
A. An expense form will be provided to you at the institute. You will be able to complete and submit it, along with any original receipts at the end of the workshop. Expense forms may only be submitted by individuals who complete all three days of their institute.
Q. Will I get a receipt?
A. Yes, an email receipt will be sent to you after your payment is complete. Credit card charges will appear on your bill as "Dotcomyourevent".
Q. Is there a cancellation policy?
A. Yes. Cancellations more than one month from the workshop date will be reimbursed their registration fee, less a $10 processing fee. There are no refunds for cancellations less than one month from the workshop date. Participants are responsible for the cost of the room in the event of a "no-show" or failing to cancel within 48 hours of check-in.
Q. What do the accommodations look like?
A. The style of accommodations will vary from site to site. Most workshops will utilize college or university student residences which have very basic amenities. You may wish to bring an extra blanket, your own pillow, or a night light. Individuals requesting a private room will be provided with a private bedroom, though we cannot guarantee that bathrooms will also be private. Suite-style accommodation consists of two or more lockable, private bedrooms sharing common bathroom(s), sitting area and, in some locations, a kitchenette. Please refer to your specific workshop’s accommodation and venue information package for more details.
Q. What about single accommodations?
A. If you are not prepared/able to share a suite/room and wish to secure single accommodations, you must arrange for your own accommodations with the workshop location or at an off-site location, as there is limited availability at each workshop. Participants who secure single accommodations will only be reimbursed the equivalent of the onsite shared accommodations that was offered to participants. You must also complete all three days of your institute to be eligible to claims expenses.
Q. What about previous night accommodations?
A. There are limited previous night accommodations available at each institute. Requests for previous night accommodations will be arranged for and covered by OTF for participants who live more than 400 km away from the institute location (if requested on the registration form). Participants who live less than 400 km will be responsible for arranging their own previous night accommodations at their own cost.
Q. I have already registered but would now like to switch/add/make changes to workshops. Can I do this?
Q. How do I get there?
Q. Do I need to bring my own bedding and towels?
A. No. All sites provide linens and towels. You may wish to bring an extra blanket or your own pillow.
Q. What kind of communication can I expect?
A. Initially, you will receive an email at the time of registration, after completion of payment. Additional communications will be sent when the institute is confirmed (when it has reached the minimum number of registrants required to run). Registrants in confirmed workshops will receive additional information approxinately 1 week prior to their workshop.
Q. When will the workshop begin and end each day?
A. Typically, workshops will run daily from 8:00 a.m. to 3:30 p.m.
Please contact us at OTF if you require assistance.